Interim Director of Business Services (CSBO)

JobID: 1499

Position Type:
Administration/Director of Business Services

Date Posted:
1/22/2026

Location:
Administration Center

Date Available:
TBD

Closing Date:
02/06/2026

Interim Director of Business Services (CSBO)

Purpose of Position: To oversee the financial functions of the District, in collaboration with the Superintendent of Schools, ensuring the community assets are well-administered, maintained, and protected.

Position Responsibilities:

+ Prepares the annual tax levy and budget, and administers a budget control program.
+ Meets the qualifications as listed in the School Code to be the legal school treasurer and fulfill via Board appointment, the duties of school treasurer.
+ Assists the Superintendent with respect to data production/contract negotiation.
+ Attends board meetings and prepares such reports for the Board as the Superintendent may request.
+ Supervises the management of the financial affairs of the schools.
+ Supervises all accounting operations and its personnel.
+ Supervises the purchasing services and its personnel.
+ Acts as advisor to the Superintendent on all questions relating to the business and financial affairs of the district.
+ Serves as district treasurer and implements the district's investment policy.
+ Advises the Superintendent on employee insurance and retirement benefits.
+ Advises the Superintendent on property and liability insurance coverage.
+ Assists in coordinating the district's registration process and implementing online registration.
+ Assists in the determination of types of programs needed by the schools and makes appropriate recommendations.
+ Prepares drafts of needed Board policies and administrative rules for the Superintendent's review and action.
+ Serves upon assignment by the Superintendent as a resource to all other administrators in the district.
+ Prepares state reports and claims as required, as well as state and federal grant reporting.
+ Manages quality assurance/audits, including bid management, contract management, external audits, internal audits, risk management, vendor management, and benefits management.
+ Submits transportation reports, supervises transportation, and works collaboratively with the Superintendent to resolve District-level transportation matters.
+ Submits Nutrition Reports, supervises the nutrition program, prepares for nutrition audits, and is the liaison between the District and its food vendor.
+ Serves as FOIA officer.
+ Develops and implements a procurement process.

Budget Preparation

+ Gather facts and information affecting the district's revenues and expenditures.
+ Prepare a tentative budget in the fall, prior to adopting the district's tax levy.
+ Fine-tune the budget in the spring after tax levy is known and decisions regarding salaries, staffing, and major capital outlay expenditures are complete.
+ Prepare and file the official state budget form.

Tax Levy Preparation

+ Estimate the district's assessed valuation and calculate the levy based on the tentative budget.
+ Prepare and file official tax levy form.

Cash Flow Analysis

+ Monitor and forecast the monthly flow of revenues and expenditures to assist in investment planning and avoid any "surprises".
+ Prepare periodic reports to keep the Superintendent and Board of Education informed.

Investment Management

+ Implement the district's investment policy emphasizing safety of principal while maximizing return.
+ Periodically analyze investment plans, banking, and financial services to advise the Superintendent as to the best choice for the district.

Fixed Asset Management

+ Maintain an inventory of the district's assets, classified according to type and location, including value and depreciation.

District funds and bank accounts

+ Supervise accounting system and reconciliation of all accounts, including activity funds, petty cash and general checking accounts.

Supervise business office personnel

+ Provide overall direction and supervision to accounts payable and payroll. Plan and provide appropriate training in order to implement job functions.

Audit

+ Recommend the appointment of an outside auditor.
+ Serve as the district resource during ISBE audits and outside audits.
+ Prepare all backup documentation as requested by auditors.
+ Work with auditor to ensure district compliance and all accounting standards and reporting requirements.

Prepare state claims forms as required

+ Provide training and assistance to school secretaries to ensure accurate attendance and bus reporting.
+ Perform all necessary calculations and provide backup documentation for audit trail.
+ Complete and file claim forms in a timely manner.

State and Federal Grant Reporting

+ Assist staff in preparing and filing all grants, budgets and documentation.
+ Track expenditures and keep grant coordinators updated.
+ File quarterly and final expenditure reports in a timely manner.
+ Maintain backup documentation for audit trail.

Salaries

+ Prepare and maintain salary and deduction tables to be used for preparing payroll.
+ Track staff eligibility for longevity stipends and prepare calculations for payroll.
+ Prepare scatter grams and salary schedules during negotiations of teacher contracts.
+ Obtain and analyze salary information for comparison basis.

Employee Benefits

+ Assists the Superintendent in administering employee insurance benefits, including health, dental and life insurance.
+ Lead employee information meetings and open enrollment meeting.
+ Lead benefits in-service for new employees.
+ Research the market and periodically bid out insurance packages.
+ Provide assistance to employees experiencing problems with coverage or claims.
+ Assists the Superintendent in IMRF administration.

Liability and Property Insurance

+ Assists the Superintendent in supervising the district's property and liability insurance programs.
+ Periodically evaluate programs to ensure competitive rates and satisfactory coverage and service.
+ Supervise and administer the filing of all insurance forms and claims.
+ Attend and participate in required meetings sponsored by the insurance cooperative (when applicable).

Utilities

+ Periodically evaluate usage and cost to ensure competitive and satisfactory coverage and service.

Serve as a Resource

+ Serve as a resource to assist all staff in ways they may effectively achieve the district goal of providing the best possible educational programs and services.
+ Conduct ongoing research and statistical projects that will contribute to accurate planning and budgeting.
+ Perform tasks and responsibilities as directed by the Superintendent.

Training and resources

+ Meet regularly with the Superintendent for discussion and sharing of information and ideas.
+ Attend workshops and conferences to enhance knowledge and keep current.

Other:

+ Performs other related tasks as assigned by the Superintendent and other central office administrators as designated by the Superintendent.
+ Travels to school district buildings and professional meetings as required.
+ The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Position Organizational Relationship:

+ Reports to the Superintendent and is a member of the Administrative Council
+ Supervises the Facilities Manager and evaluates position's performance with the Superintendent
+ Supervises the Business Department and all clerical help, evaluating their performance annually

Terms of Employment:

+ TBD

Position Holder Qualifications:

+ Knowledge of best practices in administration, program evaluation and staff supervision.
+ Knowledge of data information systems, data analysis and the formulation of action plans.
+ Knowledge of applicable federal and state laws regarding school district finance and transportation.
+ Ability to communicate effectively with staff and parents.
+ Ability to organize multiple tasks and conflicting time constraints.
+ Ability to engage in self-evaluation with regard to leadership, performance and professional growth.
+ Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
+ Technologically proficient in a variety of applications and programs, as needed to perform the functions of the position.
+ Demonstrates ability to exercise the responsibilities assigned to this position.
+ Demonstrates ability to apply conceptual, human, and technical skills to a position of this type.
+ Demonstrates ability to understand the implications of social, political, educational, and economic changes and their significance to the District.
+ Is pleasant, positive, and able to contribute to a productive work environment.

Education

+ Bachelor's Degree required
+ Master's Degree preferred
+ CSBO Endorsement required

Experience

+ A minimum of five years of successful administrative experience.

FLSA Status: Exempt