Interim Kitchen Compliance & Operations Manager

About Community Action Marin

COMMUNITY ACTION MARIN’S MISSION: We make it possible for people in Marin to achieve well-being by providing the vital services they need. Together, we break down the barriers that get in the way of fair and lasting change in service to better outcomes for all.

We hold a shared vision for equity: Those who live, work, and visit Marin, including all racial and ethnic groups, experience fair and just inclusion. We act together to rectify historic patterns of racial, class, and gender marginalization, ensuring that all see themselves reflected in decision making and that all can participate, prosper, and reach their full potential.

About the role

Job Title: Interim Kitchen Compliance & Operations Manager
Reports to: Director Food & Climate Justice
Department: Food & Climate Justice
Pay : $40-$50 hr.
Schedule : Part Time (20 hours a week)

Length of Position: Temporary (Estimated end date June 30, 2026)

This position is designed to strengthen Community Action Marin's food compliance systems and integrate recent programmatic changes. The Interim Kitchen Compliance & Operations Manager will support preparations for the Child and Adult Care Food Program (CACFP) Administrative Review, monitor the implementation of new systems and policies, and reinforce kitchen-related policies and standard operating procedures. This role advances CAM's commitment to providing nutritious, sustainable food services while ensuring regulatory compliance and operational excellence.

CACFP Administrative Review Preparation

• Coordinate comprehensive preparation efforts for the Child and Adult Care Food Program (CACFP) Administrative Review, ensuring all documentation, records, and operational practices meet federal and state compliance requirements.
• Conduct internal audits of meal service records, attendance tracking, menu compliance, and financial documentation to identify and address any gaps prior to the official review.
• Coordinate with program staff, kitchen team, and administrative personnel to ensure all parties understand review requirements and are prepared for site visits and interviews.
• Organize and account for all required documentation, including meal count records, enrollment forms, eligibility documentation, transport records, etc.
• Lead logistics for the Administrative Review process.

Systems Implementation & Monitoring

• Verify implementation of required kitchen systems, policies and operational procedures to support ongoing CACFP compliance.
• Conduct regular site observations and check-ins with kitchen staff to assess adherence to new protocols and provide real-time feedback and support.
• Develop monitoring tools, checklists, and reporting mechanisms to track progress and document outcomes.
• Develop training materials, visual aids, and job aids to support ongoing staff development and ensure consistency in kitchen operations.

Policy & Standard Operating Procedure Development

• Create comprehensive, user-friendly standard operating procedures (SOPs) for undefined kitchen operations in collaboration with the Executive Chef & Head of Food Services .
• Finalize written policies and procedures for to ensure CACFP compliance as needed, which may include but is not limited to, meal patterns, menu planning, dietary accommodations, food safety and sanitation, inventory management, meal quantity accuracy, and meal transport and delivery.
• Ensure all policies and SOPs align with CACFP regulations, health department requirements, and food safety standards.
• Collaborate with relevant stakeholders to review and refine policies, incorporating feedback from kitchen staff, program managers, and administrative leadership.
• Create systems for document management and version control to ensure policies and SOPs remain current and accessible.

Qualifications

*Education*: Bachelor's degree in Nutrition, Dietetics, Environmental or Food Science, Agroecology, Public Health Nutrition, Public Administration, Business Administration, or related field, or equivalent professional experience.

• Minimum 3 years of experience in institutional food service operations, nutrition programs, or food systems work.
• Experience with CACFP or similar child nutrition programs strongly preferred.
• Demonstrated experience in policy development and systems implementation.
• Background in food justice, sustainability, or community-based nutrition programs is highly valued.

*Skills and Abilities:*

• Excellent project management skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Outstanding written and verbal communication skills, including the ability to create clear, accessible documentation and deliver effective training.
• Strong analytical and problem-solving abilities with attention to detail and commitment to quality.
• Ability to work collaboratively with diverse teams and build positive relationships with staff at all levels.
• Knowledge of CACFP regulations, meal pattern requirements, and administrative compliance standards preferred.
• Cultural humility and sensitivity to the needs of low-income families and communities.
• A strong commitment to social justice, equity, and the agency’s mission to provide high-quality programs to serve low-income individuals and families.
• Deep understanding – and ability to articulate – the role equity, inclusion, and diversity plays in our work.

*Software:*

• Proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, Teams, and PowerPoint.

*Confidential and Sensitive Information:*

• Ability to maintain the highest level of confidentiality.

Employees in this role may be required to perform the following physical activities, with or without reasonable accommodation:

Bend: Flexion of the upper trunk forward while standing and knees extended, or knees flexed when sitting

Lift: Exertion of physical strength to move objects 10-25lbs from one level to another

Carry: Hold or rest weighted objects 10-25lbs directly on hands, arms, shoulders, or back while moving from one location to another

Climb: Ascend/descend with gradual or continuous progress, using both hands and feet

Push: Exertion of force on or against an object (weight/size) to move it from one location to another.

Feel: Perceiving attributes of objects, such as size, shape, temperature, or texture by touching with skin

Travel: Travel to sites using a personal vehicle may be required based on job duties.